The names of the State Superintendent, the State Board President, and the Governor – in that order – must be placed on ALL external publications.
The names are as follows:
Lillian M. Lowery, Ed.D.
State Superintendent of Schools
Guffrie M. Smith, Jr.
President, Maryland State Board of Education
The full list of State Board members is NOT required on publications, but may be placed when the publication is mandated by the Board. In these instances, list the first and last name of each member but WITHOUT his/her title (e.g., Dr., Mr., Ms., Mrs.).
Assistant Superintendents may decide what other names, if any, should be listed on their division’s publications.
The Department logo must be placed on all publications. Consult the Style & Correspondence Manual for rules governing logo use. (A copy of the Manual is available at MSDE Logos.) Take care to maintain the logo’s proportions and legibility.
The logo must be downloaded from the webpage, MSDE Logos and NOT copied from the MarylandPublicSchools.org homepage.
- It’s preferred that the logo be on the front cover, but it’s acceptable to place it on the back.
- If a publication or event is co-sponsored, you may place additional logos on the publication as long as the Department logo is of equal or greater size.
Place the date (month and year, no comma between the two) on the cover – front or back – of the publication.
The MSDE nondiscrimination statement is required on some publications.
Agency Equity Officer
Equity Assurance and Compliance Office
Office of the Deputy State Superintendent for Finance and Administration
Maryland State Department of Education
200 W. Baltimore Street - 6th Floor
Baltimore, Maryland 21201-2595
410-767-0433 - voice
410-767-0431 - fax
410-333-6442 - TTY/TDD)
If your publication does not relate to recruitment or employment and does not announce a sponsored program, you can include the following statement if space permits.
The Maryland State Department of Education does not discriminate on the basis of age, ancestry, color, creed, gender identity and expression, genetic information, marital status, disability, national origin, race, religion, sex, or sexual orientation in matters affecting employment or in providing access to programs.
Contact information for the Department must be placed on the cover – inside or outside, front or back.
The full contact information for the Department is below. (Note the format of the Web address.)
Maryland State Department of Education
[Division and/or Office]
200 West Baltimore Street
Baltimore, Maryland 21201
A copyright notice must be placed on MSDE original materials for which we want to retain ownership, such as curriculum, assessments, instructional resources, and publications. This ensures that users will request permission from MSDE to reprint any part of the publication. This notice should be placed on the title page, the page immediately following it, the front or back cover (inside or out) or the first page of the main body of work. The notice must include:
- The word Copyright or the copyright symbol: ©
- Maryland State Department of Education
- The year of first publication of the work
For example: © Maryland State Department of Education 2008
If you are including a picture of Dr. Lowery in the publication, the photo below is the one to be used.
You can retrieve it on the MSDE Logos webpage.
Use consistent point sizes for heads, subheads, and text.
For heads, subheads, and pull-out quotes, use a bold san serif font. San serif fonts include Arial, Verdana, Tahoma, Helvetica, and Century Gothic.
For body text, use a serif font (e.g., Times New Roman, Garamond, and Palatino).
Body text should be no larger than 11 point.
In publications, DO NOT center text. Heads and text should always be left justified.
Photos of children throughout the publication should reflect the demographics of Maryland public schools (that is, White children should comprise about 46% of all children featured, African American children should comprise about 38%, Hispanic children, 10%, and Asian children, 6%).
For this reason, your cover sign DOES NOT have to feature children. However, if you choose to use photograph(s) on the cover, it/they must be demographically representative.
DO NOT download any images from the Internet for use in print or Web publications except those purchased through a pay photo site (e.g., Photos.com, iStockPhoto.com).
Governor, Lt. Governor, or First Lady Photos
When preparing correspondence, publications, or any other materials containing the photos of the Governor, Lt. Governor, or First Lady, please always refer to this website: http://www.gov.state.md.us/portraits.html for the proper, updated, and formatted portrait. The photos that are up there now are updated and are the only ones that should be used for publication. Should they change, we will automatically update this website so please always refer to this site for each project.